Business Manager

Website Harrison County Public Library

Reports to: Director
Hours per week: 37.5 (full-time)

Harrison County Public Library is seeking a dynamic and results-driven Business Manager to lead our organization towards achieving its strategic goals. The ideal candidate will possess strong leadership skills and a proven track record in business development, project management, and process improvement. This role is pivotal in the smooth operation of various business functions.

Responsibilities:

  • Pay and mail out all bills in a timely manner; record receipt of invoices
  • Retain paid invoices for board approval and the State Board of Accounts
  • Reconcile bank statement and upload board-approved statements to the State Board of Accounts
  • Fill out ST-109 form as needed to retain exemption
  • Enter monthly desk collections and make sure they balance to each library location
  • Denote donations received and place in specified funds
  • Prepare bank deposits
  • Transfer credit card payments to the bank monthly
  • Follow all federal, state and library policies and guidelines
  • Maintain library capital assets report.
  • Purchase library materials and supplies
  • Build and develop relationships with outside businesses, in order to identify and resolve problems, receive product discounts, and to settle issues with orders
  • Complete biweekly payroll retain records of timesheets and payroll reports
  • Remit payments to payroll withholding accounts
  • Onboarding of new employees; complete new hire paperwork; perform new employee orientation
  • Enroll new and current employees in benefit programs offered by the library
  • Oversee and maintain past and present employee records
  • Help coordinate staff training and library events
  • Calculate and update employee pay rate, vacation and personal time
  • Update employees’ insurance premium rates
  • File 99N yearly to retain tax exemption
  • Prepare payroll dates, timesheets
  • File injury and damage reports with the library’s insurance company
  • Prepare Health Savings Accounts deposits per Board approval
  • Calculate and deposit longevity pay for qualifying employees
  • Prepare employees’ W2 and venders’ 1099 forms
  • Upload and submit W2’s to state and federal entities
  • Prepare year end financial reports
  • Ensure notary commissions remain current
  • Attend middle-management, State Board of Accounts, other pertinent meetings and training
  • Complete destruction of nonpermanent records as approved by the Oversight Committee on Public Records
  • Cooperate as a team member with library staff in performing duties essential to the achievement of efficient library operations

Pay: from $41,574.00 per year

Benefits:

Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Position open until filled.

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