Kim Hagerty, Director of Digitization and Micrographics Services at the Indiana Archives and Records Administration will go over best practices for preserving library board minutes. She will also cover what needs to be sent to IARA – board minutes or board packet? Board minutes and supporting documents if available. The best way to send it – digitize or original copies? Digital copies of the original files is best. Kim will explain further how libraries can do this in-house. What is the timeframe? This is dependent on amount of files. One reel of microfilm holds approximately 2,500 files. This could be over ten years’ worth of meeting minutes. And she will also cover best practices – start with current and work backwards? Either way is fine, if the oldest minutes are in brittle condition, the IARA would recommend starting with them for preservation purposes.
Date Recorded: 8/31/22
Format: Archived YouTube Video
Presenter: Kim Hagerty, Director of Digitization and Micrographics Services / Indiana Archives and Records Administration (IARA)
Resources:
- Best Practices for Preserving Board Minutes slides pdf
- Conversion of Electronic Records to Microfilm
- IARA State Imaging Lab website
- New Director Manual 2022, Chapter 14 Public Library Records Retention
(This link is subject to change with updates to the manual) - Public Library Retention Schedule pdf & County/Local Retention Schedule pdf
- Questions & answers from the webinar chat
- Sample Digital Files Index pdf