When digitizing materials from your library, preservation is just as important as access. In this presentation from representatives of Indiana Digital Preservation, or InDiPres, you will learn what digital preservation entails, including the processes that InDiPres uses to prepare and include content into its preservation network, and how this practice is essential to any library’s digital initiatives plan.
Date Recorded: 2/22/2024
Format: Archived YouTube Video
Presenter: Justin Clark, Digital Initiatives Director of the Indiana Historical Bureau, a division of the Indiana State Library and serves as Chair Emeritus of Indiana Digital Preservation (InDiPres)
Resources
This presentation is a sampling of the best, free websites for genealogy. Attendees will become versed in research tips, general genealogy websites, Indiana genealogy websites, immigrant genealogy websites, British genealogy websites, and newspaper websites.
When digitizing materials from your library, preservation is just as important as access. In this presentation from representatives of Indiana Digital Preservation, or InDiPres, you will learn what digital preservation entails, including the processes that InDiPres uses to prepare and include content into its preservation network, and how this practice is essential to any library’s digital initiatives plan.
Kim Hagerty, Director of Digitization and Micrographics Services at the Indiana Archives and Records Administration will go over best practices for preserving library board minutes. She will also cover what needs to be sent to IARA – board minutes or board packet? Board minutes and supporting documents if available. The best way to send it – digitize or original copies? Digital copies of the original files is best. Kim will explain further how libraries can do this in-house. What is the timeframe? This is dependent on amount of files. One reel of microfilm holds approximately 2,500 files. This could be over ten years’ worth of meeting minutes. And she will also cover best practices – start with current and work backwards? Either way is fine, if the oldest minutes are in brittle condition, the IARA would recommend starting with them for preservation purposes.
This presentation will address how IARA’s resources can help and be utilized by your library. IARA’s staff, Vicki Casteel and Amy Christiansen Janicki will discuss a variety of archives and record management topics. Vicki will share how to direct your patrons to IARA’s most popular genealogy collections and locate records with the recently updated Digital Index. Amy will discuss creating a records management program, understanding retention schedules, and how the County Commission of Public Records can help you.
Hoosier State Chronicles, Indiana’s statewide historical digital newspaper program, and Indiana Memory, a digital library containing materials from institutions across the state, are free resources from the Indiana State Library. This session will cover how researchers can use both collections, including search techniques, item descriptions, and application with other source repositories.